Spotlight: Sage 50
Sage 50 integration for your website and online shop
We connect Sage 50 Accounts to websites, online shops and order systems, so prices and stock come from Sage and every order lands in Sage as an invoice with its payment allocated. Nobody re-keys orders, and your accounts and your website stop disagreeing. We have built and run this for multiple customers on the desktop version of Sage 50.
The problem
Re-keying web orders into Sage 50
Sage 50 Accounts is a desktop package, so it cannot talk to your website on its own. Most businesses fill the gap by hand: someone copies each web order into Sage, raises the invoice, records the payment, and updates prices and stock on the website whenever they change in Sage. That works until order numbers grow. Then it becomes a daily job, the website shows stock you no longer have, and the accounts lag behind the sales.
Why it is built, not bought
Ready-made connectors exist for the popular shop platforms, and they suit a standard Sage setup and a standard shop. If you sell on account, use your own customer references, sell products with options, or run an order system alongside the website, you need a connection that follows your rules rather than one that makes you change them.
What it changes
No re-keying
Orders, customer accounts and payments go into Sage automatically when an order is despatched. The person who used to type them in gets that time back.
Prices and stock you can trust
Sage stays the master record. Prices and stock levels are pulled onto the website every night, so customers see what you can actually supply.
Accounts that match the sales
Each order becomes a Sage sales invoice, with its payments posted and allocated against it, so the sales ledger and the order history agree.
Account customers handled properly
Customer accounts are created in Sage with the reference you choose, and payments taken in Sage are pulled back so balances can be seen in your own system.
How it works
What a Sage 50 integration connects
What moves between Sage 50 and your website, and when
A connector beside Sage 50
Desktop Sage 50 runs on a PC or server, not in the cloud. A small licensed connector runs alongside it, on your own machine or on a server we host and manage for you, and gives your website a secure way in.
Prices and stock from Sage
Product prices and stock levels sync from Sage on a schedule, overnight by default, so Sage stays the one place you change them.
New products from Sage records
Set a product up in Sage, then create it on the website from that record instead of typing the details in twice.
Orders in as sales invoices
When an order is despatched it is posted to Sage as a sales invoice against the right customer account, and a new customer's account is created first.
Payments posted and allocated
Card and account payments are posted to Sage as receipts and allocated against the invoice, so they do not sit unreconciled.
Every exchange logged
Every call to Sage is recorded, so anything that did not arrive can be traced and sent again. If Sage is offline, the product sync skips and runs later rather than taking the website down.
Sage 50 integration: common questions
Can Sage 50 connect to Shopify, WooCommerce or Magento?
Yes. The Sage side is the same whatever the shop is: a connector beside Sage 50 and a sync that follows your rules. The shop side uses that platform's own API. We have built this for customers' own websites and order systems, and the same approach applies to Shopify, WooCommerce, Magento, BigCommerce or a custom site.
Does Sage 50 have an API?
It depends which Sage you run. Desktop Sage 50 Accounts has no API a website can call: Sage's own toolkit only works on the machine running it, so we install a connector alongside it. Sage's cloud accounting has a web API, and Sage is moving Sage 50 itself to the cloud with a new API planned. Tell us which version you run and we will use the most direct route it offers.
Is a Sage 50 integration real time?
Orders, invoices and payments go to Sage when the order is despatched. Prices and stock sync on a schedule, overnight by default. More frequent stock updates are possible; the right interval depends on how often your stock changes.
What happens if the computer running Sage is switched off?
The website keeps trading. The product sync skips and runs again later, and every exchange with Sage is logged, so anything that did not reach Sage can be found and sent again.
Do we need to move to Sage's cloud version first?
No. This is built for the desktop version of Sage 50 Accounts that many UK businesses still run. If you are planning a move anyway, tell us early and we will design the integration so the change is contained.
How much does a Sage 50 integration cost?
It depends on what needs to sync and in which direction. A one-way price and stock feed is a much smaller job than posting orders, invoices and payments for account customers. We will scope it with you on a short call and give you a clear quote.
Ready to stop re-keying orders into Sage?
Tell us which systems you need to talk to each other, and we'll tell you honestly what it would take.